Motions

Motion adopted by the Board of Directors

#2026/001 - Establish a working group for the new Joomla website.
Proposed by Emmanuel Lemor, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2026/002 - The social media team to become a sub-team to the marketing team.
Proposed by Richard Gosler, seconded by Emmanuel Lemor
The motion passed with unanimous consent.

#2026/003 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Angie Radtke, seconded by Emmanuel Lemor
The motion passed with unanimous consent.

#2026/004 Nadja Lamisch will assist the Treasurer in accessing bank accounts and provide the Treasurer with the necessary financial documents.
Motion Proposed by: Ufuk Avcu ,Seconded by: Emmanuel Lemor. Unanimously passed.

#2026/005 Approve small budget for upgrade to magazine blog/sprint.
Proposed by Richard Gosler. Seconded by Sigrid Gramlinger. 
The motion passed with unanimous consent.

#2026/006 Approve the Meeting Minutes and adjourn the meeting.
Proposed by Emmanuel Lemor, seconded by Sigrid Gramlinger.
The motion passed with unanimous consent.

#2026/007 All sponsorship packages to be increased in line with costs.
Proposed by Richard Gosler, Seconded by Ufuk Avcu.
The motion passed with unanimous consent.

#2026/008 Approve the Meeting Minutes and adjourn the meeting. 
Proposed by Emmanuel Lemor, Seconded by Sigrid Gramlinger.
The motion passed with unanimous consent.

#2026/009 Carlos should start his role immediately.
Motion Proposed by Sigrid Gramlinger, seconded by Emmanuel Lemor
The motion passed with unanimous consent

#2026/010 Due to the lack of response from the presidential candidate after multiple attempts, the board decided to restart the election cycle for the presidency. The candidate may reapply if they wish.
Motion Proposed by Richard Gosler, seconded Sigrid Gramlinger
The motion passed with unanimous consent.

2026/011 The Board Meeting is adjourned at 21:52 CET.
Proposed by Emmanuel Lemor. Seconded by: Richard Gosler.
The motion passed with unanimous consent.

Details

Created: 11 January 2026

Last Updated: 10 March 2026

Motion adopted by the Board of Directors

#2025/001 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Philip Walton, seconded by Carlos Cámara
The motion passed with unanimous consent.

#2025/002 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Nadja Lamisch
The motion passed with unanimous consent.

#2025/003 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Philip Walton, seconded by Carlos Cámara
The motion passed with unanimous consent.

#2025/004 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Philip Walton, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2025/005 Approve the immediate beginning of the term for the elected president
Proposed by Carlos Cámara, seconded by Philip Walton
The motion passed with unanimous consent.

#2025/006 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Philip Walton, seconded by Nadja Lamisch
The motion passed with unanimous consent.

#2025/007 - Agree to pay 500 Euros towards the cost of the OWA baseline report (2500 Euros total cost to OWA) on the EU standardisation Working groups that affect OWA.
Proposed by Philip Walton, seconded Maria Skampoura
Motion passed unanimously 

#2025/008 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Nadja Lamisch
The motion passed with unanimous consent.

#2025/009 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Nadja Lamisch
The motion passed with unanimous consent.

#2025/010 - Meeting Times change to 17:00 UTC  to mark Summer time
Proposed by Philip Walton, seconded by Carlos Cámara

#2025/011 - Approve the removal of users who have not used their community account in 18 months or more from groups and remove their account
Proposed by Philip Walton, seconded by Sigrid Gramlinger
The motion passed with unanimous consent

#2025/012 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Emmanuel Lemor
The motion passed with unanimous consent.

#2025/013 The Secretary proposes to approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Nadja Lamisch
The motion passed with unanimous consent.

#2025/014 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2025/015 -That OSM formally endorses the UN Open Source Principles and signs up
https://cryptpad.fr/form/#/2/form/view/GvF3q-LsyL-OZgX4G0r2pQS8Ju3erZ-zmmkCWgAkiDc/
Proposed by Philip Walton, seconded by Emmanuel Lemor
The motion passed with unanimous consent.

#2025/016 To approve the minutes from December 12, 2024 Semi-Annual Members Meeting.
The motion passed with unanimous consent. 

#2025/017 The Secretary proposes to adjourn the meeting.
The motion passed with unanimous consent.

#2025/018 - Vice President proposed to Adopt the Fourthwall shop built by Cyril for the period of the 20th Joomla Anniversary
Proposed by Emmanuel Lemor, seconded by Philip Walton
The motion passed with unanimous consent.

#2025/019 - The Secretary proposes to adjourn the meeting
Proposed by Phil Walton, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2025/020 - The Vice-President proposes to adjourn the meeting
Proposed by Emmanuel Lemor, seconded by Sigrid Gramlinger.
The motion passed with unanimous consent.

#2025/021 - The Vice-President proposes to adjourn the meeting
Proposed by Emmanuel Lemor, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2025/022 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2025/023 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2025/024 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2025/025 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Nadja Lamisch
The motion passed with unanimous consent.

#2025/026 - Motion to record meetings in order to aid in the creation of accurate minutes, then destroy the recordings and present the minutes for approval at the beginning of the next meeting.
Proposed by Phil Walton, seconded by Emmanuel Lemor
Motion passed with all proxy and those present

#2025/027 Approve adjournment of the meeting.
Proposed by Phil Walton, seconded by Richard Gosler
The motion passed with unanimous consent.

#2025/028 - The Joomladay DACH is allowed to organise a world conference in combination with the Joomladay DACH next year in Berlin. 
Proposed by Nadja Lamisch seconded by Carlos Cámara
Sigrid and Nadja abstain because of a conflict of interest.
Motion passed unanimously 

#2025/029 - A survey from the Joomladay DACH team to check in advance whether enough people are interested in a world conference is agreed by the board and can be sent out.
Proposed by Nadja Lamisch, seconded by Carlos Cámara
Sigrid and Nadja abstain because of a conflict of interest.
Motion passed unanimously 

#2025/030 - The board will bring special support to the Joomladay DACH team with organization, especially in the area of marketing. 
Proposed by Nadja Lamisch, seconded by Carlos Cámara
Sigrid and Nadja abstain because of a conflict of interest.
Motion passed unanimously 

#2025/031 - The board decides to close the Citi accounts. Danielle Hlatky will be asked to close the accounts.
Proposed by Nadja Lamisch seconded by Carlos Cámara
Motion passed unanimously

#2025/032 - Adjourn the meeting.
Proposed by Maria Skampoura, seconded by Sigrid Gramlinger
Motion passed unanimously

#2025/033 - That, under Article VI, Section 6.04 of the By-laws, the Full Board appoints Nadja Lamisch as Agent to the Treasurer.
Proposed by Sigrid Gramlinger, seconded by Richard Gosler
Motion passed unanimously

#2025/034 - Motion to make Emmanuel Lemor (Vice President OSM) agent for Operations DC until we have a new DC.
Proposed by Richard Gosler, seconded by Sigrid Gramlinger
Motion passed unanimously

#2025/035 - Motion to complete the full board meeting minutes since August and record motions for Sigrid Gramlinger.
Proposed by Richard Gosler, seconded by Maria Skampura
Motion passed unanimously

# 2025/036 - Adjourn the Special Full Board Meeting.
Proposed by Sigrid Gramlinger, seconded by Maria Skampura
Motion passed unanimously

# 2025/037 - Move the Full Board Meeting time to 18:00 UTC from the next meeting to reflect timeshift in Europe
Proposed by Sigrid Gramlinger, seconded by Richard Gosler
Motion passed unanimously

# 2025/038 - Approve the Meeting Minutes of October 16, 2025 Full Board meeting.
Proposed by Sigrid Gramlinger, seconded by Richard Gosler
Motion passed unanimously

#2025/039 -  Approve the Meeting Minutes of November 5th, 2025 Special Full Board meeting
Proposed by Emmanuel Lemor ,seconded by  Sigrid Gramlinger
The motion was rejected

#2025/040 -  After receiving more information about the citi bank account from our accountant, we will not close the citi bank accounts.
Proposed by Emmanuel Lemor, seconded by  Richard Gosler
Motion passed unanimously

#2025/041 -  Adjourn the meeting November 13, 2025
Proposed by Sigrid Gamlinger, seconded by Maria Skampoura
Motion passed unanimously

#2025/042 -  Approve the Meeting Minutes of October 30, 2025 Full Board meeting
Proposed by Maria Skampoura , seconded by Sigrid Gramlinger
The motion was rejected

#2025/043 -  One or two people  from the full board will attend FOSDEM 2026 in Brussels.
Proposed by Sigrid Gramlinger, seconded by Richard Gosler
Motion passed unanimously

#2025/044 -  Adding a checkbox to the Consents screen in the Identity-Portal to validate or revalidate your understanding and adherence to the current “Code of Conduct”.
Proposed by Angie Radtke, seconded by Sigrid Gramlinger
Motion passed unanimously

#2025/045 -  Proposal for Joomla Academy to come within the Outreach Department
Proposed by Emmanuel Lemor, seconded by  Richard Gosler
Motion passed unanimously

#2025/046 - Approve adjournment of the meeting.
Proposed by Sigrid Gramlinger, seconded by Emmanuel Lemor
Motion passed unanimously

#2025/047 -Approve the Meeting Minutes of December 11, 2025 Full Board meeting
Proposed by Sigrid Gramlinger, seconded by Angie Radtke
Motion passed unanimously

#2025/048 Approve the Meeting Minutes of December 16, 2025 Special Members Meeting
Proposed by Sigrid Gramlinger, seconded by Emmanuel Lemor
Angie Radtke abstain
Motion passed unanimously 

Details

Created: 23 January 2025

Last Updated: 11 January 2026

Motion adopted by the Board of Directors

#2024/001 - Sign the Charter of the Open Website Alliance and join as a founding organization.
Proposed by Crystal Dionysopoulos, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2024/002 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Sigrid Gramlinger.
The motion passed with unanimous consent.

#2024/003 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2024/004 - The President proposes to adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Philip Walton
The motion passed with unanimous consent.

#2024/005 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2024/006 - Appoint Crystal Dionysopoulos as the Joomla representative for the Open Website Alliance.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent and 1 abstention. Crystal Dionysopoulos abstained.

#2024/007 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.

#2024/008 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2024/009 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2024/010 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2024/011 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2024/012 - Allow Carlos Camara, elected Director, to take over the role of Operations Department Coordinator with immediate effect.
Proposed by Luca Marzo, seconded by Sigrid Grimlinger
The motion passed with unanimous consent.

#2024/013 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2024/014 - Move Board Meeting time to 17:00 UTC from the next meeting to reflect time shift in Europe.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos
The motion passed with unanimous consent.

#2024/015 - The President proposes to adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Phil Walton.
The motion passed with unanimous consent.

#2024/016 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2024/017 - Make the GAAD pledge 2024 for Joomla and OSM.
Proposed by Sigrid Gramlinger, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2024/018 - Change the Meeting minutes approval process, reviewing the meeting minutes prior to adjourn the meeting and make them immediately executable.
Proposed by Luca Marzo, seconded by Carlos Camara
The motion passed with unanimous consent.

#2024/019 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Phil Walton
The motion passed with unanimous consent.

#2024/020 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2024/021 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Philip Walton
The motion passed with unanimous consent.

#2024/022 - Merge the “Joomla Experience Team” to the Accessibility Team and rename it as “Accessibility and Usability Team”.
Proposed by Sigrid Gramlinger, seconded by Luca Marzo
The motion passed with unanimous consent.

#2024/023 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton
The motion passed with unanimous consent.

#2024/025 - Approve the Budget Plan for Fiscal Year 2024/25.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2024/026 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2024/027 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2024/028 - Approve the proposal for a Joomla Academy.
Proposed by Philip Walton, seconded by Carlos Camara.
The motion passed with unanimous consent.

#2024/029 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2024/030 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2024/031 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2024/032 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Phil Walton
The motion passed with unanimous consent.

#2024/033 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton
The motion passed with unanimous consent.

#2024/034 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2024/035 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2024/036 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Phil Walton, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2024/037 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Luca Marzo, seconded by Sigrid Gramlinger
The motion passed with unanimous consent.

#2024/038 - Approve the Meeting Minutes and adjourn the meeting.
Proposed by Carlos Cámara, seconded by Philip Walton
The motion passed with unanimous consent.

 

Details

Created: 11 January 2024

Last Updated: 11 January 2026

Motion adopted by the Board of Directors

 #2023/001 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle.
The motion passed with unanimous consent.

 #2023/002 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

 #2023/003 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

 #2023/004 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2023/005 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2023/006 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2023/007 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton
The motion passed with unanimous consent.

#2023/008 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent. 

#2023/009 - [CONFIDENTIAL MOTION]
Proposed by Robert Deutz, seconded by Nicola Galgano.
The motion passed with unanimous consent and 1 abstention. Benjamin Trenkle abstained.

#2023/010 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2023/011 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2023/012 - Move Board Meeting time to 17.00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Benjamin Trenkle
The motion passed with unanimous consent.

#2023/013 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2023/014 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/015 - Move next Board meeting to April 13, 2023.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2023/016 - Disband the current Advisory Board and publish a Call for Nominations for volunteers to form a new Advisory Board.
Proposed by Crystal Dionysopoulos, seconded by Nicola Galgano
The motion passed with unanimous consent and 1 abstention. Harald Leithner abstained.

#2023/017 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.

#2023/018 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/019 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2022/020 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/021 - Accept the proposal regarding the Extended Security Support for Joomla 3.x from the vendor who responded to the RFP.
Proposed by Benjamin Trenkle, seconded by Luca Marzo.
Harald Leithner did not vote for the motion. Crystal Dionysopoulos abstained.
The motion passed with majority consent and 1 abstention.

#2023/022 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2023/023 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent. 

#2023/024 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2023/025 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.

#2023/026 - Call the OSM Semi-Annual Members Meeting for June 29, 2023.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2023/027 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent and 1 abstention. Nicola Galgano abstained.

#2023/028 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/029 - Approve the Budget plan for Fiscal Year 2023/24.
Proposed by Crystal Dionysopoulos, seconded by Nadja Lamisch
The motion passed with unanimous consent and one abstention. Nicola Galgano abstained.

#2023/030 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2023/031 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/032 - The President proposes to adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Philip Walton.
The motion passed with unanimous consent.

#2023/033 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/034 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton
The motion passed with unanimous consent.

#2023/035 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/036 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2023/037 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/038 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Nicola Galgano
The motion passed with unanimous consent.

#2023/039 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/040 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton 
The motion passed with unanimous consent.

#2023/041 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent. 

#2023/042 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2023/043 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/044 - Approve the proposal document regarding the Cultural Improvement Project and proceed with the implementation.
Proposed by Crystal Dionysopoulos, seconded by Philip Walton
The motion passed with majority consent and 1 vote against. Harald Leithner voted against the motion.

#2023/045 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2023/046 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/047 - The Secretary proposes to move the Board Meeting time to 18:00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2023/048 - The President proposes to adjourn the meeting.
Proposed by Crystal Dionysopoulos, seconded by Nadja Lamisch
The motion passed with unanimous consent.

#2023/049 - Approve and publish the Board Meeting Minutes.
Proposed by Crystal Dionysopoulos, seconded by Luca Marzo.
The motion passed with unanimous consent. 

#2023/050 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2023/051 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/052 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Nadja Lamisch.
The motion passed with unanimous consent.

#2023/053 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

#2023/054 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent.

#2023/055 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Crystal Dionysopoulos.
The motion passed with unanimous consent. 

Details

Created: 29 January 2023

Last Updated: 11 January 2026

Motion adopted by the Board of Directors

 #2022/001 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2022/002 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/003 - Ratify the adoption of the new version of the Bylaws as per Members’ motion passed on December 12, 2021.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2022/004 - Move the Joomla CMS Core Language Team as a subteam of the CMS Release Team instead of the Joomla Translation Program Team.
Proposed by Robert Deutz, seconded by Philp Walton.
The motion passed with unanimous consent.

#2022/005 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2021/006 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/007 - Form the Outreach Department as per the changes to the Bylaws approved by the members of the Corporation on December 12, 2021. This will trigger the merge of the Marketing & Communications Department, the Events Department and part of the Programs Department. All Teams and Working Groups of such departments will be moved to the Outreach Department.
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.

#2022/008 - Move the Volunteers Engagement Team from the Programs Department to the Outreach Department.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/009 - Move the Translation Program Team from the Programs Department to the Outreach Department.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/010 - Move the Certification Team from the Programs Department to the Outreach Department. This move has been proposed by the team itself.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/011 - Move the Education Outreach Working Group from the Programs Department to the Outreach Department. 
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/012 - Archive the Joomla Event Traveler Program Working Group. The group doesn’t have any members at this time and has no allocated budget for this FY. Such a working group might be reinstated whenever needed.
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.

#2022/013 - Modify the User Research & Strategy Working Group as a working group without voting rights.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/014 - Call the replacement elections for the Outreach Department Coordinator role. Voting teams will be the following: Community Magazine Team, Marketing Team, Social Media Team, Events Team, Joomla Users Group Team, Certification Team, Translation Program Team, Volunteers Engagement Team. 
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.

#2022/015 - Archive the Legal Working Group within the Legal & Finance Department given that it has had no members since months and there is no recent activity. The working group might be reinstated whenever needed.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/016 - Archive the Finance Working Group within the Legal & Finance Department given that it has had no members since months and there is no recent activity. The working group might be reinstated whenever needed.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/017 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/018 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent. 

#2022/019 - Accept the proposal from our Lawyers to offer $5K with an agreement to cooperate with the production of relevant documents to settle this case.
Proposed by Robert Deutz, seconded by Luca Marzo.
The motion passed with unanimous consent. 

#2022/020 - Allow Benjamin Trenkle, elected Director, to immediately take over the role of Production Department Coordinator.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/021 - Allow Harald Leithner, elected Director, to immediately take over the role of Operations Department Coordinator.
Proposed by Luca Marzo, seconded by Robert Deutz
The motion passed with unanimous consent.

#2022/022 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/023 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with majority consent and 1 vote against. Nicola Galgano voted against the motion.  

#2022/024 - Move the "JavaScript Working Group" as a sub team of Joomla Enhancement Development Team.
Proposed by Benjamin Trenkle, seconded by Luca Marzo.
The motion passed with majority consent and 1 vote against. Nicola Galgano voted against the motion.

#2022/025 - Investigate on the technical possibility to record and publish the Board Meetings
Proposed by Nicola Galgano, seconded by Luca Marzo.
The motion passed with unanimous consent. 

#2022/026 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/027 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/028 - Move the “Framework Team” as a sub team of the Maintenance Team.
Proposed by Benjamin Trenkle, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2022/029 - Move Board Meeting time to 17.00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/030 - Move the Capital Team from the Legal & Finance Department to the Outreach Department.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/031 - Move the Privacy Compliance Team from the Legal & Finance Department to the Operations Department.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/032 - Move the Trademark & Licensing Team from the Legal & Finance Department to the Operations Department.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/033 - Close and archive the Legal & Finance Department.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/034 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle.
The motion passed with unanimous consent.

#2022/035 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/036 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2022/037 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/038 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2022/039 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/040 - Invite the Advisory Board members to the next 3 Board Meetings to assess their engagement.
Proposed by Nicola Galgano, seconded by Luca Marzo.
Robert Deutz, Philip Walton, Benjamin Trenkle, Harald Leithner voted against. Luca Marzo abstained. Nicola Galgano voted in favor.
The motion failed.

#2022/041 - Invite the Advisory Board to a special meeting to make a better connection. Prepare a document to explain our expectations upfront.
Proposed by Robert Deutz, seconded by Philip Walton.
The motion passed with unanimous consent.

#2022/042 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle.
The motion passed with unanimous consent.

#2022/043 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/044 - Approve the amended version of the Partnership Agreement with Mattermost and move to the signature phase.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2022/045 - Approve the Cooperation Agreement with the Joomla Foundation and authorize the Vice President to proceed with the signature.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2022/046 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

#2022/047 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2022/048 - Move the next Board meeting to June 23, 2022.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/049 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2022/050 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/051 - Approve the Budget plan for FY 2022/23.
Proposed by Philip Walton, seconded by Benjamin Trenkle.
The motion passed with unanimous consent and 1 abstention. Nicola Galgano abstained.

#2022/052 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Harald Leithner
The motion passed with unanimous consent.

#2022/053 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/054 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/055 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/056 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Philip Walton.
The motion passed with unanimous consent.

2022/057 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Nicola Galgano.
The motion passed with unanimous consent. 

#2022/058 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2022/059 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/060 - Approve the initial list of channels to be created in Mattermost
Proposed by Harald Leithner, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2022/061 - Team channels will be public by default on Mattermost to simplify onboarding and increase collaboration. Some teams will be kept private upon decision of the relevant Department Coordinator.
Proposed by Harald Leithner, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/062 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle.
The motion passed with unanimous consent.

#2022/063 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/064 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.

#2022/065 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent. 

#2022/066 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/067 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/068 - Convert JXT as an official team with voting rights under the Production Department.
Proposed by Benjamin Trenkle, seconded by Luca Marzo
The motion passed with two abstentions. Nicola Galgano and Harald Leithner abstained.

#2022/069 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle
The motion passed with unanimous consent.

#2022/070 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Nicola Galgano.
The motion passed with unanimous consent. 

#2022/071 - Move meeting time to 18.00 UTC to reflect timeshift in Europe
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/072 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle.
The motion passed with unanimous consent.

#2022/073 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Deutz.
The motion passed with unanimous consent. 

#2022/074 - The Board approves an official Mastodon instance for the Joomla Community
Proposed by Harald Leithner, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2022/075 - Disband the Volunteers Portal Team.
Proposed by Harald Leithner, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/076 - Disband the Showcase Directory Team.
Proposed by Harald Leithner, seconded by Robert Deutz.
The motion passed with unanimous consent.

#2022/077 - Promote the Community Sites Team from a Working Group to a Team with Voting rights.
Proposed by Harald Leither, seconded by Robert Deutz.
The motion passed with majority consent and 1 vote against. Nicola Galgano voted against.

#2022/078 - Disband the Privacy Compliance Team and move the responsibility to the Board.
Proposed by Harald Leithner, seconded by Luca Marzo
The motion passed with unanimous content.

#2022/079 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Benjamin Trenkle.
The motion passed with majority consent and 1 vote against. Nicola Galgano voted against.

Details

Created: 17 February 2022

Last Updated: 11 January 2026

Motion adopted by the Board of Directors

#2021/001 - Call a Special Members Meeting for the purpose to amend the Bylaws of the Corporation pursuant to the Article XI of the Bylaws. Notice of the meeting will be given to all the members according to the timeline set by Section 4.06(D) of the Bylaws. The Special Members Meeting will be followed by the regular Semi-Annual Members Meeting, on the same date.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2021/002 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/003 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2021/004 - All Joomla CMS based websites that are under the control and/or management of the Joomla project and/or Open Source Matters shall only use GPL compatible licensed extensions (e.g. components, plugins, templates, modules). Additionally, if the extension has been created specifically for one of our sites, the code shall be made publicly available in Joomla's GitHub repository. Unless otherwise decided / approved by the Board of Directors.
Proposed by Wilco Alsemgeest, seconded by Brian Mitchell.
The motion passed with majority consent. Hugh Douglas-Smith voted against the motion.

#2021/005 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

Details

Created: 23 January 2021

Last Updated: 11 January 2026

Motion adopted by the Board of Directors

#2020/001 - Appoint Saurabh Shah as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2020/002 - Request each team to prepare a Team Annual Report within 2 weeks to be published in the Joomla Community Magazine.
Proposed by Luca Marzo, seconded by Eric Lamy
The motion passed with unanimous consent.

#2020/003 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/004 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Eric Lamy.
The motion passed with unanimous consent.

#2020/005 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/006 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2020/007 - Publish unaudited profit and loss reports on the Corporate website.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2020/008 - Set the roles of the CRT in stone and spread the load throughout the year to avoid burnout. This should be the 9 members of the board except for the President. With 9 available members, we should have 2-month terms for 3 members, cycling through the year, so that those up for election don’t get caught between terms on the CRT.
Proposed by Rowan Hoskyns Abrahall, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2020/009 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/010 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2020/011 - Create the Professionalism Committee, a Working Group without voting powers, directly responding to the Board of Directors of Open Source Matters, to propose cross-departmental ideas, plans and actions to improve the professionalism level within the Joomla Project.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/012 - Adopt Jitsi, an Open Source Video Conferencing service as official tool for the Semi-Annual Members Meetings.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/013 - Inflict a sanction to a Community Member for publicly defaming a Forum Moderator, asking him to publicly apologise with the offended party, as per recommendation of the Conflict Resolution Team.
Proposed by Hugh Douglas-Smith, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/014 - Inflict a 3-month ban to a Community volunteer due to abusive behavior against another community volunteer.
Proposed by Hugh Douglas-Smith, seconded by Djamel Kherbi.
The motion passed with unanimous consent and 1 abstention.

#2020/015 - Appoint Brian Mitchell as member of the Conflict Resolution Team.
Proposed by Hugh Douglas-Smith, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/016 - The Secretary proposed to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/017 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent and 1 abstention. Daniel Dubois abstained.

#2020/018 - [MOTION CONTENT REDACTED UNDER THE NON-DISCLOSURE AGREEMENT]
Proposed by Hugh Douglas-Smith, seconded by Djamel Kherbi.
The motion passed with majority consent and 1 abstention.

#2020/019 - Convert the User Research & Strategy Working Group to an official Team with voting rights in the Marketing & Communications Department. The name changes to “User Research & Strategy Team” to reflect the new status.
Proposed by Eric Lamy, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2020/020 - Allow Hugh Douglas-Smith to take over the Legal & Finance Department Coordinator role with immediate effect, as the incumbent DC is on leave of absence.
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2020/021 - Allow Radek Suski to take over the Operations Department Coordinator role with immediate effect, as the incumbent DC transitioned to another role.
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2020/022 - Approve the Amendment to the launch.joomla.org Agreement regarding Privacy Responsibilities and give the mandate to the Secretary to bring it to the counterpart for signature.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2020/023 - Approve the Amendment to the Joomla Domains Cooperation Agreement regarding Privacy Responsibilities and give the mandate to the Secretary to bring it to the counterpart for signature.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2020/024 - Each Department Coordinator shall form a Department Leadership including the DC and all the team leaders of the teams within their Department.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2020/025 - Each Department Coordinator shall appoint an Assistant DC to assist with the management of their Department.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2020/026 - Change the schedule to weekly Board meetings until the end of the current term.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.

#2020/027 - For Board Elections list all members with voting rights in the election blog post.
Proposed by Harald Leithner, seconded by Luca Marzo
The motion passed with unanimous consent.

#2020/028 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/029 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2020/030 - Approve the Bookkeeping Services RFP and publish it according to the proposed timeline.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/031 - The CoC against a volunteer will be recorded as a 1st strike offence but as per the Ombudsman’s recommendation, there will be no requirement for an apology.
Proposed by Hugh Douglas-Smith, seconded by Rowan Hoskyns-Abrahall.
The motion passed with majority consent and 3 abstentions. Radek Suski, Harald Leithner and Brian Mitchell abstained.

#2020/032 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/033 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/034 - Approve the proposal to use 1Password as Credential Vault and replace the current Vault software.
Proposed by Radek Suski, seconded by Luca Marzo
The motion passed with majority consent and 1 vote against (Harald Leithner).

#2020/035 - Archive the content of lists.joomla.org and dismiss the subdomain lists.joomla.org as it is not used anymore.
Proposed by Radek Suski, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2020/036 - Create a permanent (301) redirect of ideas.joomla.org to forum.joomla.org.
Proposed by Radek Suski, seconded by Luca Marzo
The motion passed with unanimous consent.

#2020/037 - Approve the Secure Data Management Corporate Policy document and adopt it as an official Corporate Policy.
Proposed by Luca Marzo, seconded by Eric Lamy.
The motion passed with unanimous consent.

#2020/038 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2020/039 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/040 - Admit Release Leaders as voting members (at Production Meetings) of the Production Department Coordination Team.
Proposed by Marco Dings, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/041 - Each sponsorship to events different from JoomlaDays should be regulated by a sponsorship agreement signed by the event organizer and Open Source Matters.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/042 - In case of a Replacement Election, the Call for Manifesto shall be open for 14 days. All the other deadlines and provisions of the standard election cycles are valid.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/043 - Any person who has a Code of Conduct sanction active on their record (i.e. has not expired under the 18 month rule) are ineligible to be considered in any election for Officer, Director, Assistant DC, Team Lead or assistant Team lead position within Joomla, OSM or the Joomla Foundation.
Proposed by Hugh Douglas-Smith, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/044 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/045 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Eric Lamy.
The motion passed with unanimous consent.

#2020/046 - Department Coordinators shall be added as an admin to all the teams and working group channels inside their department. This should (preferably) be done using a Glip account based upon functional email address.
Proposed by Marco Dings, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/047 - Allocate the funds received through GitHub Sponsors directly to the Production Department for Sprints and other development-oriented activities.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/048 - Move Board Meeting time to 17.00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/049 - Outsource the Code of Conduct Incident Handling to a professional third party service. The third party shall receive the incident report, conduct the investigation, hear the parties and try the mediation. At the end of the handling, a report shall be provided to the Board with a proposed action / sanction / recommendation for eventual Board adoption.
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.

#2020/050 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/051 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/052 - Make Community Magazine Team an official Team with voting rights in the Operations Department.
Proposed by Radek Suski, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/053 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/054 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/055 - Elisa and Marco request to be temporarily assigned to the CRT for the purpose of identifying and documenting status and actions of outstanding requests.
Proposed by Marco Dings, seconded by Elisa Foltyn
The motion passed with unanimous consent.

#2020/056 - Declare the Joomla Resources Directory Team an unofficial working group.
Proposed by Radek Suski, seconded by Marco Dings.
The motion passed with unanimous consent and 1 abstention. Brian Mitchell abstained.

#2020/057 - Remove JRD team access to the site and allow the Webmaster Team Lead, JSST, DPO to restore the website.
Proposed by Radek Suski, seconded by Marco Dings.
The motion passed with unanimous consent and 1 abstention. Brian Mitchell abstained.

#2020/058 - Board Members should check their mailboxes, the Board channel on Glip on a regular basis (at least every 24 hours) and promptly respond to requests.  In case of absence or impossibility to fulfill this obligation, Board Members should notify at the earliest opportunity the rest of the Board about their absence and estimated duration.
Proposed by Luca Marzo, seconded by Marco Dings.
The motion passed with unanimous consent.

#2020/059 - Adopt Glip as the official communication tool for Working Groups, Sub-Team, Team, Department and organizational channels.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/060 - Adopt Google Meet, with GSuite project-owned accounts, as the official voice/video meeting tool for Working Group, Sub-Team, Team, Department and Board Meetings.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/061 - Board members should complete their Department/Officer box in the agenda with updates and proposed motions at least 24 hours prior to a scheduled meeting.
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.

#2020/062 - Apply the rule for which only owners on GitHub can delete a project repository on all the Joomla organizations on GitHub.
Proposed by Luca Marzo, seconded by Marco Dings.
The motion passed with unanimous consent.

#2020/063 - Grant a Power of Attorney to the Vice President and the Secretary to allow them to sign on behalf of the Corporation partnership agreements, NDAs and any other legal documents that do not have financial impacts or costs for the corporation pursuant Section 9.04 of the Bylaws.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/064 - Give the mandate to the Webmasters Team to conduct regular audits of Joomla.org family of websites to ensure they are compliant with the standard security practices and privacy guidelines.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/065 - All the agreements and contracts shall be reviewed by the Board before the signature phase.
Proposed by Luca Marzo, seconded by Marco Dings.
The motion passed with unanimous consent.

#2020/066 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/067 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/068 - Accept the proposal for the OSM bookkeeper position.
Proposed by Brian Mitchell, seconded by Hugh Douglas-Smith.
The motion passed with majority consent. Marco Dings and Elisa Foltyn abstained.

#2020/069 - Adoption of the Team Leader Responsibilities Policy as official OSM Policy for all Teams and Working Groups
Proposed by Jaz Parkyn, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/070 - Appoint Jennifer Gress as Ombudsman of Open Source Matters, Inc.
Proposed by Radek Suski, seconded by Luca Marzo
The motion passed with unanimous consent.

#2020/071 - Enforce usage of only project related email addresses for organization members for all official Joomla business.
Proposed by Radek Suski, seconded by Jaz Parkyn
The motion passed with unanimous consent.

#2020/072 - Motion recorded as duplicate of #2020/069 by mistake.

#2020/073 - Keep mandatory the signature of a Non-Disclosure Agreement for all the Board roles, Team Leader roles, Assistant Team Leader roles and any member of the organization who might have access to reserved, confidential, and/or financial information.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith
The motion passed with unanimous consent.

#2020/074 - Monthly Credit/Debit card statements and documentation (receipts/invoices) should be shared with the Board and archived in a shared folder to allow Board members to audit them regularly.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith
The motion passed with unanimous consent.

#2020/075 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/076 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.

#2020/077 - Convert the GSoC Team into a working group without voting rights until the election of a new Team Leader.
Proposed by Marco Dings, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/078 - Appoint Marianela Queme as Assistant Department Coordinator for the Marketing & Communications Department.
Proposed by Marco Dings, seconded by Elisa Foltyn.
The motion passed with unanimous consent.

#2020/079 - To mandate that the NDA is signed by all team members as a condition of being recognised as part of a team.
Proposed by Hugh Douglas-Smith, seconded by Jaz Parkyn.
The motion failed.
Against: Marco Dings, Rowan Hoskyns-Abrahall, Radek Suski, Brian Mitchell. In favor: Hugh Douglas-Smith, Luca Marzo, Elisa Foltyn, Jaz Parkyn.

#2020/080 - Approve the OSM Card Policy document and adopt it as a corporate policy.
Proposed by Hugh Douglas-Smith, seconded by Luca Marzo
The motion passed with unanimous consent.

#2020/081 - Approve the Joomla Property Management Policy document and adopt it as an official corporate policy.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/082 - Appoint Josh Simmons as Member of the Advisory Board of Open Source Matters, Inc.
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.

#2020/083 - Following motion #2020/078, admit Marianela Queme as participant to the next Board Meetings to represent the Marketing & Communications Department, without voting rights, following the request of the Department Coordinator who is on leave of absence.
Proposed by Luca Marzo, seconded by Radek Suski
The motion passed with unanimous consent.

#2020/084 - Hold a special Full Board meeting on June 11 at 16.00 UTC to approve the Budget for next Fiscal Year.
Proposed by Marco Dings, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/085 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/086 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/087 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/088 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.

#2020/089 - Approve the Conflict of Interest Disclosure Policy document and adopt it as a Corporate Policy
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/090 - Hold a Special Full Board Meeting for the Budget on June 25, 2020.
Proposed by Marco Dings, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/091 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/092 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/093 - Approve the Budget for Fiscal Year 2020/21.
Proposed by Brian Mitchell, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/094 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/095 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/096 - Approve the OSM Bookkeeping Services Agreement draft and submit for signature to the Vendor.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/097 - Direct expenses beyond the threshold of 250 USD require the Board approval.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/098 - Suspend project-owned GSuite accounts for all the users who are not anymore members of any Team or Working group.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/099 - Revoke the assignment of the Joomla Shop RFP, assigned with Motion #2019/004 given that the service agreement has not been signed.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/100 - Publish the Joomla Shop RFP document with the timeline outlined above.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/101 - Approve the Conflict Handling Services RFP draft and the proposed timeline and publish it on the corporate website.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/102 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/103 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/104 - Rename the Compliance Team in Privacy Compliance Team.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/105 - [MOTION CONTENT NOT DISCLOSED UNDER THE NON-DISCLOSURE AGREEMENT]
Proposed by Brian Mitchell, seconded by Hugh Douglas-Smith.
The motion passed with unanimous explicit consent.

#2020/106 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/107 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/108 - Approve the Global Privacy Policy document and publish it on the joomla.org website.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/109 - Allow the Ombudsman to join as a member the International Ombudsman Association and approve the expenditure of the yearly membership fee (195 USD), charging the funds to the Board of Directors budget lines.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/110 - Allocate a Budget line to the Ombudsman from the next fiscal year. The dedicated budget line shall be under the Board of Directors.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/111 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/112 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.

#2020/113 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/114 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.

#2020/115 - Extend by two weeks the length of submission period of the Shop RFP and Conflict Handling RFP.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/116 - Revoke the appointment of Carrie Megginson as an Agent of the Corporation according to the Corporate Policy regarding Sponsorship Commissions.
Proposed by Hugh Douglas-Smith, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/117 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/118 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/119 - Approve the Department Coordinator Responsibilities Policy and adopt it as official corporate Policy
Proposed by Jaz Parkyn, seconded by Luca Marzo.
The motion passed with majority consent and 1 against. Brian Mitchell voted against the motion.

#2020/120 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/121 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Radek Suski.
The motion passed with unanimous consent.

#2020/122 - Authorise the Webmasters Team to further develop the Service Provider Directory to support paid featured listings.
Proposed by Hugh Douglas-Smith, Seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/123 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2020/124 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn .
The motion passed with unanimous consent.

#2020/125 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/126 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.

#2020/127 - Move the meeting to 18.00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/128 - Withdraw the Conflict Handling RFP and notify the participants that no vendor was selected.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/129 - CONFIDENTIAL MOTION
Proposed by Brian Mitchell, seconded by Luca Marzo.
In favor: Radek Suski, Hugh Douglas-Smith, Marco Dings, Jaz Parkyn, David Opati Aswani, Marianela Queme, Brian Mitchell, Justine Ayebale Obunyanga, Luca Marzo.
The motion passed with unanimous consent.

#2020/130 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/131 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/132 - Approve a loan of 1200 USD to the Joomla Foundation, Inc. to pay the compliance package service fee and continue the setup path.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2020/133 - Convert the Webmasters Team into a Working Group without voting powers.
Proposed by Wilco Alsemgeest, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/134 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/135 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2020/136 - Joomla is a non-political organisation and inclusive of everybody. In that context any public facing Joomla oriented communication should be void of political or otherwise offensive comments or references.
Proposed by Marco Dings, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2020/137 - Give the mandate to the Privacy Compliance Team to pursue compliance with the Privacy regulations of countries in which OSM has more than 3 members.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/138 - Purchase the “Business Address” service to have a principal office address in New York, as required by the Bylaws.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/139 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/140 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Wilco Alsemgeest.
The motion passed with unanimous consent.

#2020/141 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/142 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/143 - The President proposes to adjourn the meeting.
Proposed by Brian Mitchell, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2020/144 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

Details

Created: 18 January 2020

Last Updated: 11 January 2026

Motion adopted by the Board of Directors

#2019/001 - Appoint James Vasile as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/002 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2019/003 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/004 - Assign the Joomla Shop RFP.
Proposed by Sandra Decoux, seconded by Luca Marzo.
Voted for Vendor A: George Wilson
Voted for Vendor B: Alexander Metzler, Luca Marzo, Hugh Douglas-Smith, Yves Hoppe, Viktor Vogel, Djamel Kherbi.
Abstained: Rowan Hoskyns Abrahall, Jason Rosenbaum, Sandra Decoux.
RFP is awarded to vendor B by majority.

#2019/005 - Give the mandate to President, Secretary and Treasurer to found a 501(c)(3) organization incorporated in the United States. These three officer roles will be shared between OSM and the new public charity organization.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
Voted in favour: Alexander Metzler, Sandra Decoux, Hugh Douglas-Smith, Yves Hoppe, Djamel Kherbi, Viktor Vogel.
Voted against: George Wilson.
Abstained to prevent any possible Conflict of Interest: Rowan Hoskyns Abrahall, Luca Marzo, Jason Rosenbaum.
The motion passed with majority consent.

#2019/006 - Create the Education Outreach Working Group as information working group in the Programs Department.
Proposed by Luca Marzo, Seconded by Sandra Decoux
Motion passed with unanimous consent

#2019/007 - Appoint Bruce Lawson as Member of the Advisory Board of Open Source Matters, Inc.
Proposed by Luca Marzo, Seconded by Djamel Kherbi
Motion passed with unanimous consent.

#2019/008 - Support the affirmation of the Open Source Definition as requested by the Open Source Initiative.
Proposed by Luca Marzo, Seconded by Rowan Hoskyns Abrahall
Motion passed with unanimous consent.

#2019/009 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

#2019/010 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/011 - Where a team has a regular meeting schedule, to be entitled to the role of member, a team contributor must commit to attending at least 65% of meetings over each 6 month period.  Those team members unable to meet this commitment will be marked as contributors only. This policy is already in place within several teams and has been successful in encouraging activity.
Proposed by Rowan Hoskyns Abrahall, Seconded by Luca Marzo.
Motion passed with unanimous consent.

#2019/012 - Appoint Simon Badrick as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.

#2019/013 - Appoint Zaheda Bhorat as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.

#2019/014 - Appoint Danese Cooper as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.

#2019/015 - Adopt the Policy regarding Marketing Resources.
Proposed by Sandra Decoux, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/016 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2019/017 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

#2019/018 - Join i2Coalition as Member.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo.
The motion passed with unanimous consent

#2019/019 -  MOTION REDACTED PENDING LEGAL REVIEW
Proposed by Rowan Hoskyns Abrahall, seconded by Yves Hoppe.
Rowan Hoskyns Abrahall abstained as requester of the motion.
The motion passed with unanimous consent and 1 abstention.

#2019/020 - Allow Jaz Parkyn to take over the role of Programs Department Coordinator immediately due to the unavailability of the current Director.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2019/021 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/022 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/023 - Approve the Backup Policy document and adopt it as standard policy regarding backup for all the Joomla.org and OSM websites
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2019/024 - Approve the Trademark Policy for Domain Names document and adopt it as trademark policy for domain name registrations.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2019/025 - Cancel the motion #2019/019 as suggested by the Lawyers.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/026 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Sandra Decoux
The motion passed with unanimous consent.

#2019/027 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/028 - Appoint Peter Russell as member of the Advisory Board of Open Source Matters, Inc.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo.
The motion passed with unanimous consent and 3 abstentions.

#2019/029 - Appoint Ken Crowder as Ombudsman of Open Source Matters, Inc.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/030 - Disband Joomla! X Team as suggested by Niels Braczek and Marco Dings.
Proposed by George Wilson, seconded by Yves Hoppe
The motion passed with unanimous consent.

#2019/031 - Create a working group "Software Architecture & Strategy" as outlined by Marco Dings under Production Department.
Proposed by George Wilson, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2019/032 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

#2019/033 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/034 - Pay Rowan the balance of this year’s bookkeeping budget in order to bring books up to date, create a manual for future bookkeepers, automate some tasks, bring last 5 years books up to publishable quality. Amount to be paid $3900.
Proposed by Djamel Kherbi, seconded by Luca Marzo.
Abstentions: Rowan Hoskyns Abrahall, Jason Rosenbaum.
Motion passed with unanimous consent and 2 abstentions.

#2019/035 - Challenge JoomlaHosting registration in Turkey at approximate cost of $1500. This would come from existing Legal and Finance Legal Budget.
Proposed by Hugh Douglas-Smith, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2019/036 - Allow the Vice President role to be shared with the new charity entity.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
Abstentions: Alexander Metzler.
The motion passed with unanimous consent and 1 abstention.

#2019/037 - As per point in other business above. Motion of no confidence in the President.
Proposed by Sandra Decoux (serving at the time in which the motion has been proposed originally).
Abstentions: Rowan Hoskyns Abrahall as directly involved party. Harald Leithner and Jason Nickerson as Directors not yet in charge at the time in which the motion has been proposed.
Against: Alexander Metzler, Jason Rosenbaum, Luca Marzo, Jaz Parkyn, Djamel Kherbi, Hugh Douglas-Smith.
The motion failed unanimously and 3 abstentions.

#2019/038 - Move meeting time to 17:00 UTC.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/039 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/040 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

#2019/041 - Approve the Policy Regarding CoC Breaches document and adopt it as official policy.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/043  - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/044 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/045 - Apply the new voting methodology to the Marketing & Communications Department Coordinator Replacement Election as per the modifications to the Bylaws approved in February.
Proposed by Luca Marzo, seconded by Jaz Parkyn
The motion passed with majority consent and 1 voted against (Harald Leithner).

#2019/046 - Challenge the “Joomla” Trademark Registration in China.
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2019/047 - Reboot the Conflict Resolution Team in order to deal with Code of Conduct Breach Reports with 3 members of the board dealing with all reports collectively instead of the Secretary alone.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2019/048 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/049  - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by.
The motion passed with unanimous consent.

#2019/050 - Propose to vote on reimbursement of $877.50USD to President for pet sitting expenses while traveling over six-week period. This has precedence as being something that should be paid (#2018/028) but in the past was voted on by the Board. We will keep that precedent in place with this vote.
Proposed by Jason Rosenbaum and seconded by Djamel Kherbi
The motion passed with unanimous consent and two abstentions (Rowan Hoskyns Abrahall, Jason Rosenbaum).

#2019/051  - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

#2019/052 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2019/053 - Approve the Joomla Exam Provider Agreement document and adopt it as standard contract for Exam Providers of the Joomla Certification Program.
Proposed by Jaz Parkyn, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/054 - Create a new “Joomla Enhancement Development Team” as an official team under Production
Proposed by Harald Leithner, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/055 - Make “Workflow Project Team” an unofficial team.
Proposed by Harald Leithner, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/056 - Start a Security Strike Team Bug Bounty Program from 2018/19 Production Budget Surplus
Proposed by Harald Leithner, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2019/057 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/058 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Alexander Metzler.
The motion passed with unanimous consent.

#2019/059 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/060 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/061 - Approve the budget for Fiscal Year 2019/20
Proposed by Jason Rosenbaum, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/062 - Adopt the new certification exam pricing from July 1st 2019 as detailed in the shared document.
Proposed by Jaz Parkyn, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/063  - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/064 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/065 - Make CMS Maintenance Team an official Team with voting rights in the Production Department.
Proposed by Harald Leithner, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/066 - Adopt 16 years old as the minimum age requirement to register to a Joomla.org website.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/067 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/067B - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2019/068 - Adopt and publish the amended version of the Bylaws that incorporates the changes voted by Members of the Corporation in February 2019.
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.
Amended Bylaws available at https://www.opensourcematters.org/images/documents/25-Jul-19-OSM-ByLaws.pdf 

#2019/069 - Request erasure of the Joomla Workspace on Slack since it is not used anymore by the Project.
Proposed by Luca Marzo, seconded by Jaz Parkyn
The motion passed with unanimous consent.

#2019/070 - Cancel Joomla! World Conference 2019 due to logistics issues.
Proposed by Rowan Hoskyns Abrahall, seconded by Harald Leithner
The motion passed with unanimous consent and one abstention (Jason Rosenbaum).

#2019/071 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/072 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2019/073 - Grant to the Joomla Foundation, Inc. a limited, non-exclusive and royalty-free license to use the Joomla trade name and/or trademarks or logo(s) in advertising and marketing materials, whether in printed or electronic form.
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2019/074 - Close and archive the Incorporation Working Group as its mission has been completed and the new 501(c)(3) entity has been formed.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2019/075 - Accept the recommendations of the report from the Ombudsman regarding a Code of Conduct Breach Report.
Proposed by Rowan Hoskyns Abrahall, seconded by Hugh Douglas-Smith
The motion passed with unanimous consent. Djamel Kherbi did not participate in this vote to prevent any possible conflict of interest. 

#2019/076 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/077 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2019/078 - Officially define board roles and associated commitments and publish these on the OSM website with updates every year.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/079 - Require quarterly reporting of progress made and plans for next quarter from all DC’s and Officers.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/080 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/081 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent

#2019/082 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/083 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/084 - Join the Digital Climate Strike
Proposed by Harald Leithner, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2019/085 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/086 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2019/087 - Two board members shall approve the commissioning or decommissioning of any and all services and products from our hosting provider.
Proposed by Jaz Parkyn, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/088 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Brian Mitchell.
The motion passed with unanimous consent.

#2019/089 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2019/090 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/091 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Daniel Dubois.
The motion passed with unanimous consent.

#2019/092 - Project to develop Joomla users targeting retired, unemployed, students and prisoners as described in this video: https://youtu.be/x9_X_UZhBjc .
Proposed by Daniel Dubois, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2019/093 - Project to develop Joomla users targeting African women.
Proposed by Daniel Dubois, seconded by Rowah Hoskyns Abrahall.
The motion passed with unanimous consent.

#2019/094 - Move the meeting to 18.00 UTC to reflect timeshift in Europe.
Proposed by Luca Marzo, seconded by Jaz Parkyn
The motion passed with unanimous consent.

#2019/095 - Enforce the Joomla Contributor License Agreement for major contributions like a major feature or template developed by third-parties.
Proposed by Luca Marzo, seconded by Djamel Kherbi
The motion passed with unanimous consent.

#2019/096 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/097 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Daniel Dubois.
The motion passed with unanimous consent.

#2019/098 - Hold a “Forum for the Future” in January using the excess funds in the MMA Account.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/099 - Sponsor CMS Africa 2020 with a 1500 USD.
Proposed by Djamel Kherbi, seconded by Daniel Dubois.
The motion passed with unanimous consent.

#2019/100 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/101 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2019/102 - [MOTION WITHDRAWN WITH THE MOTION #2019/104]
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with majority consent.

#2019/103 - As per the decision to use Aleksander Kuzcek as Interim Operations Director at the Board Meeting in person, Daniel Dubois, the current Vice President, will serve as interim Legal & Finance Department Coordinator in place of Jason Nickerson until the next election cycle in January 2020 due to the continued absence of the elected Director.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2019/104 - Cancel motion #2019/102, waiting for the official policy.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2019/105 - Approve the “Corporate Policy regarding Sponsorship Commissions” document and adopt it as an official Corporate Policy.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with majority consent. Brian Mitchell and Harald Leithner voted against.

#2019/106 - Renew our .org domains for the maximum length possible to avoid possible price increases.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent.

#2019/107 - Join the Save .ORG initiative as organization.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2019/108 - Move the next Board Meeting to December 05, 2019 and adjourn the bi-weekly cycle accordingly.
Proposed by Luca Marzo, seconded by Daniel Dubois.
The motion passed with unanimous consent.

#2019/109 - Appoint Carrie Megginson as an Agent of the Corporation according to the Corporate Policy regarding Sponsorship Commissions.
Proposed by Luca Marzo, seconded by Jaz Parkyn.
The motion passed with unanimous consent and 3 abstentions.
Rowan Hoskyns Abrahall abstained to prevent any possible Conflict of Interests.
Brian Mitchell and Harald Leithner abstained.

#2019/110 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo, seconded by Daniel Dubois.
The motion passed with unanimous consent.

#2019/111 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/112 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2019/113 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Harald Leithner.
The motion passed with unanimous consent.

#2019/114 - Approve the Webmasters’ Handbook document and adopt it as an official policy of the Corporation.
Proposed by Hugh Douglas-Smith, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2019/115 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2019/116 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

Details

Created: 15 January 2019

Last Updated: 11 January 2026

Motion adopted by the Board of Directors

2018/001 - Publish the latest Federal filings to the OSM website as they have been submitted.
Proposed by Luca Marzo - Seconded by Rowan Hoskyns-Abrahall.
Motion passed with unanimous consent.

2018/002 - At the 2018 Financial Summit, prepare reports that can give DC’s full breakdowns of financial ins and outs so that they can monitor their budgets efficiently as locked down classes in the current reports do not give enough information for clarity.
Proposed by Rowan Hoskyns-Abrahall - Seconded by Sandra Decoux
Motion passed with unanimous consent.

2018/003 - The Secretary proposes to adjourn the meeting.
Proposed by Luca Marzo - Seconded by Sandra Decoux
Motion passed with unanimous consent.

2018/004 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo - Seconded by Sandra Decoux
Motion passed with unanimous consent.

#2018/005 - Approve Joomla! Contributors Agreement.
Proposed by Aleksander Kuczek
The motion passed with majority consent. 4 in favour (Robert Jacobi, Aleksander Kuczek, Luca Marzo, Mike Demopoulos), 2 abstained (Michael Babker, Yves Hoppe), 3 against (Rowan Hoskyns-Abrahall, Sandra Decoux, Søren Beck Jensen).

#2018/006 - Treasurer to make available all financial transactions in QuickBooks since July 1st, by January 22, 2018.
Proposed by Rowan Hoskyns-Abrahall, seconded by Sandra Decoux.
The motion passed with majority consent. 5 in favour (Luca Marzo, Rowan Hoskyns-Abrahall, Sandra Decoux, Yves Hoppe, Søren Beck Jensen), 1 abstained (Michael Babker), 3 against (Robert Jacobi, Mike Demopoulos, Aleksander Kuczek).

#2018/007 - Contributors Agreement is handed back to the Legal Department for further review.
Proposed by Søren Beck Jensen, seconded by Rowan Hoskyns-Abrahall.
The motion passed with unanimous consent.

#2018/008 - Exclude the Local Communities Department from the Group 2 Election and hold a Special Election as soon as the Department is populated sufficiently to operate effectively.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.

#2018/009 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns-Abrahall.
The motion passed with unanimous consent.

#2018/010 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Jacobi
The motion passed with unanimous consent.

#2018/011 - Approve the OSM Board Policy regarding Organization tools
Proposed by Luca Marzo, seconded by Rowan Hoskyns-Abrahall
The motion passed with unanimous consent

#2018/012 - Approve the JUG Agreements for the Certification Program
Proposed by Luca Marzo, seconded by Yves Hoppe
The motion passed with majority consent. Søren Beck Jensen abstained.

#2018/013 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

#2018/014 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.

#2018/015 - To avoid conflicts of interest (COI) we determine that no Class 1 (Officers or Department Coordinators) are allowed to receive compensation for projects paid for, subsidized by, affiliated to or promoted by Open Source Matters except for expenses accrued for travel, lodging, conferences, meet-up, and valid reimbursements in the duty of the project.
Proposed by Robert Jacobi, seconded by Mike Demopoulos.
The motion failed.
In favour: Robert Jacobi, Aleksander Kuczek
Abstained: Mike Demopoulos
Against: Rowan Hoskyns-Abrahall, Sandra Decoux, Yves Hoppe, Luca Marzo, Soren Beck Jensen, Michael Babker.

#2018/016 - To avoid conflicts of interest (COI) we determine that projects planned for RFP should not be discussed with external parties (e.g. potential vendors) prior to general publication of such RFP.
Proposed by Robert Jacobi, seconded by Mike Demopoulos.
The motion failed.
In favour: Robert Jacobi, Aleksander Kuczek
Abstained: Mike Demopoulos, Michael Babker
Against: Rowan Hoskyns-Abrahall, Sandra Decoux, Yves Hoppe, Luca Marzo, Soren Beck Jensen.

#2018/017 - To encourage mentorship and succession in the community, to perform efficiently, and reduce workload, we determine no board member shall be an active team member on more than one team outside their department; or in the case of non-departmental board members (officers) no more than two teams.
Proposed by Robert Jacobi, seconded by Mike Demopoulos.
The motion failed.
In favour: Robert Jacobi, Aleksander Kuczek
Abstained: Mike Demopoulos
Against: Rowan Hoskyns-Abrahall, Sandra Decoux, Yves Hoppe, Luca Marzo, Soren Beck Jensen, Michael Babker.

#2018/018 - Pay the JWC reimbursement to a volunteer though it is outside of the published policy.
Proposed by Rowan Hoskyns-Abrahall, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2018/019 - Until the outgoing and incoming President/Treasurer can do a hand over on bank account access, the outgoing board member should retain access to the accounts regardless of when their board term ends until the transfer occurs (at such time the outgoing member’s access will be removed).
Proposed by Michael Babker, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2018/020 - Remove the existing Code Contributors’ Agreement effective immediately.
Proposed by Robert Jacobi, seconded by Michael Babker.
The motion passed with unanimous consent.

#2018/021 - Approve RFP 1, Approve RFP 2, or None of the above for Joomla Shop.
Proposed by Robert Jacobi.
None: Robert Jacobi, Michael Babker, Aleksander Kuczek.
Abstained: Sandra Decoux, Luca Marzo, Søren Beck Jensen, Yves Hoppe, Mike Demopoulos.
The winning option is “None”.

#2018/022(a) - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns-Abrahall.
The motion passed with unanimous consent.

#2018/022 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2018/023 - Pay miscellaneous Rowan's reimbursement as specified in the OSM channel, even if some of them are requested after the allowed term.
Proposed by Rowan Hoskyns Abrahall, seconded by Michael Babker.
The motion passed with majority consent.

#2018/024 - Approve the Board Policy regarding Handover.
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

#2018/025 - Move the next Board meeting to March 22, 2018.
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

#2018/026 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.

#2018/027 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2018/028 - Allow reimbursement of required services to care for or board a volunteers animal when traveling for official project reasons.
Proposed by Mike Demopoulos, seconded by Rowan Hoskyns Abrahall.
The motion passed with majority consent. Voted against: Robert Jacobi, Aleksander Kuczek. Abstained: Mike Demopoulos, Michael Babker. Voted in favour: Luca Marzo, Rowan Hoskyns Abrahall, Sandra Decoux, Søren Beck Jensen, Yves Hoppe.

#2018/029 - To allow reimbursements of recommend (as determined by cdc.gov or volunteer's equivalent local authority) vaccinations and medication for travel to a country for official project reasons.
Proposed by Mike Demopoulos, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/030 - Pay volunteer reimbursement as specified in the OSM channel, even if requested after the allowed term.
Proposed by Rowan Hoskyns Abrahall, seconded by Mike Demopoulos.
The motion passed with unanimous consent. Abstained: Mike Demopoulos.

#2018/031 - Move Sponsorship Success Team as a subteam of Capital Team
Proposed by Søren Beck Jensen, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2018/032 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.

#2018/033 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Robert Jacobi.
The motion passed with unanimous consent.

#2018/034 - Assign the Demo/.com RFP.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The Board assigned the RFP to CloudAccess.net

#2018/035 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2018/036 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2018/037 - Move Board Meeting time at 5 PM UTC for DST timeshift.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion failed.

#2018/038 - Make “Webmaster Team” an Official Team with voting rights under the Operations Department.
Proposed by Sandra Decoux, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2018/039 - Move the next board meeting (April 26th) to the week after (May 3rd).
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2018/040 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

#2018/041 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2018/042 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

#2018/043 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.

#2018/044 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2018/045 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.

#2018/046 - Approve the budget for 2018/19 as per Budget Proposal
Proposed by Mike Demopoulos, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/047 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

#2018/048 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

#2018/049 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Carlos Camara Mora.
The motion passed with unanimous consent.

#2018/050 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.

#2018/051 - Pay T-Shirt printing for Joomla booth team reimbursement (Total $ 554.40) as specified in the OSM channel, even if requested after the allowed term. (Events Dept.)
Proposed by Mike Demopoulos, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2018/052 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen.
The motion passed with unanimous consent.

#2018/053 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.

#2018/054 - Due to lack of members in Conflict Resolution Team at this time, board to handle CoC form Submission.
Proposed by Rowan Hoskyns Abrahall seconded by Luca Marzo.
The motion passed with unanimous consent.

#2018/055 - [MOTION CANCELED]
The motion has been canceled with motion #2018/58.

#2018/056 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/057 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2018/058 - Cancel the motion #2018/055.
Proposed by Luca Marzo, seconded by Yves Hoppe.
Mike Demopoulos abstained. The motion passed with unanimous consent and 1 abstention.

#2018/059 - Payment of a JWC Speaker
Proposed by Rowan Hoskyns Abrahall, seconded by Mike Demopoulos.
The motion passed with unanimous consent.

#2018/060 - Create an official team under Production Department named “Workflow Project Team”
Proposed by George Wilson, seconded by Rowan Hoskyns Abrahall.
Mike Demopoulos abstained. The motion passed with unanimous consent and 1 abstention.

#2018/061 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.

#2018/062 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.

2018/063 - Move the $50,000 we took from Savings last year to bridge cashflow back into savings account so that we can gain the benefits of interest on it.
Proposed by Rowan Hoskyns Abrahall, seconded by Mike Demopoulos.
The motion passed with unanimous consent.

#2018/064 - Move the Board Meetings at 17:00 UTC.
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2018/065 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2018/066 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2018/067 - Activate functional mailboxes for Officers and Directors to easily keep the organization records across the years and elections. Defer the strategic/institutional conversations to the functional mailboxes instead of the private ones.
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent and 1 abstention (Mike Demopoulos).

#2018/068 - Appoint Ken Crowder as member of the Advisory Board and give him the mandate to set up initial meetings and procedures.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2018/069 - Appoint Chuck Wadlow as member of the Advisory Board.
Proposed by Luca Marzo, seconded by Mike Demopoulos.
The motion passed with unanimous consent.

#2018/070 - Reset the “Incorporation Working Group” and give it the mandate to research the best opportunities to incorporate as 501(c)(3) or any other better options.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with majority consent and 1 against (Mike Demopoulos).

#2018/071 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent.

#2018/072 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/073 - Appoint John Rampton as member of the Advisory Board.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent and 2 abstentions (Sandra Decoux and George Wilson).

#2018/074 - Move next Board meeting to September 06, 2018.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with majority consent, 1 against (Mike Demopoulos) and 3 abstentions (George Wilson, Hugh Douglas-Smith and Soren Beck Jensen).

#2018/075 - Transform “User Research & Strategy Team” into an unofficial Working Group due to lack of volunteers.
Proposed by Sandra Decoux, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2018/076 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Carlos Camara Mora.
The motion passed with unanimous consent.

#2018/077 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Sandra Decoux
The motion passed with unanimous consent.

#2018/078 - Cancel line of credit (never used) and redeposit the $100k into our Money Market Account where it can gain us interest.
Proposed by Mike Demopoulos, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/079 - Move the next Board Meeting to October 04, 2018.
Proposed by Luca Marzo, seconded by Sandra Decoux.
The motion passed with unanimous consent and 1 abstention (Mike Demopoulos).

#2018/080 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2018/080(2) - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Carlos Camara Mora.
The motion passed with unanimous consent.

#2018/081 - Jason proposes that Mike keep his Citi debit card active until he can confirm all accounts have been properly transitioned over from a billing perspective.
Proposed by Jason E. Rosenbaum, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/082 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/083 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2018/084 - Jason proposes the Board vote to approve a reimbursement request. The expenses are for November of 2017, yet weren’t submitted for reimbursement until September 2018. This violates our reimbursement policy as we ask for submissions within 60 days of expenses.
Proposed by Jason Rosenbaum, seconded by Rowan Hoskyns Abrahall.
The motion failed unanimously.

#2018/085 - Convert “Template Directory Team” in a Working Group, without voting rights, due to lack of volunteers and activity. The group would be converted again into a regular team when there will be new activity and team members.
Proposed by Luca Marzo, seconded Sandra Decoux
Rowan Hoskyns Abrahall decided to abstain being a team member. Jason Rosenbaum abstained.
The motion passed by majority.

#2018/086 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2018/087 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2018/088 - Make an exception to the reimbursement policy to grant 50% of the requested amount due to particular circumstances.
Proposed by Jason Rosenbaum, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent and 2 abstentions (Jason Rosenbaum, Sandra Decoux)

#2018/089 - Disband the Media Manager Team
Proposed by George Wilson, seconded by Luca Marzo.
The motion passed with unanimous consent.

#2018/090 - Give the mandate to the consulting company to start the process to form the 501(c)(3) organization in the United States.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall.
The motion passed with unanimous consent.

#2018/091 - Take a decision about the Code of Conduct Incident
The content of this motion is redacted and will be published as separate blog post due to the explanation that should be provided coupled to the decision.

#2018/092 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2018/093 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2018/094 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe.
The motion passed with unanimous consent.

#2018/095 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

#2018/096 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2018/097 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

#2018/098 - In cases where a nomination is purely through a third party without the nominee putting themselves forward, to allow for nominees to decide whether to accept or decline a nomination in private, nominations to be kept between the person nominating, nominee and Secretary until acceptance has been given of the nomination by the nominee.
Proposed by Rowan Hoskyns Abrahall, seconded by Luca Marzo
The motion passed with unanimous consent.

#2018/099 - Turn Joomla World Conference (JWC) Team into an unofficial working group without voting rights due to lack of activity. The team will be converted back to a regular team when the next global event planning will start.
Proposed by Djamel Kherbi, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2018/100 - Convert Joomla Events Traveller Program Team (JET) to an unofficial Working Group, without voting rights, as due to the lack of budget this year, the team is not operating. It will be converted again into an official team when needed.
Proposed by Yves Hoppe, seconded by Sandra Decoux
The motion passed with unanimous consent.

#2018/101 - Adopt the Board Policy regarding Commitment.
Proposed by Luca Marzo, seconded by Sandra Decoux
The motion passed with unanimous consent.

#2018/102 - Adopt the Board Policy regarding Proxies.
Proposed by Luca Marzo, seconded by Rowan Hoskyns Abrahall
The motion passed with unanimous consent.

#2018/103 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Hugh Douglas-Smith.
The motion passed with unanimous consent.

#2018/104 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by George Wilson.
The motion passed with unanimous consent.

#2018/105 - Exclude the Local Communities Department from the upcoming Group 2 Election and hold a Special Election as soon as the Department is populated sufficiently to operate effectively.
Proposed by Luca Marzo, seconded by George Wilson
The motion passed with unanimous consent.

#2018/106 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Jason Rosenbaum.
The motion passed with unanimous consent.

#2018/107 - Approve and publish the Board Meeting Minutes.
Proposed by Luca Marzo, seconded by Djamel Kherbi.
The motion passed with unanimous consent.

Details

Created: 13 January 2018

Last Updated: 11 January 2026

Motion adopted by the Board of Directors

2017/001 - Approve the budget plan and risk plan for JWC as presented by Rowan in the attached document.
Proposed by Mike Demopoulos - Seconded by Radek Suski
Motion passed with unanimous consent

2017/002 - Approve the budget request and plan for Joomla Event Traveller Program 2017 (JandBeyond and JWC).
Proposed by Rowan Hoskyns-Abrahall - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/003 - Approve an emergency budget of a further 22.5% of the 2016 budget for Q2 2017.
Proposed by Mike Demopoulos - Seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent

2017/004 - The Secretary proposed a motion to adjourn the meeting.
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017/005 - Approve and publish the Board Meeting minutes
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017/006 - Send a 3 or 4 people delegation to Community Leadership Summit.
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017/007 - Officers, Department Coordinators and Team Leaders are required to provide on a bi-weekly basis reports on the Volunteers Portal starting April 6th 2017.
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/008 - The Officers and Department Coordinators shall meet bi-weekly at 18.00 UTC starting April 13th, 2017.
Proposed by Radek Suski - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/009 - Place Install from Web in an "offline" state
Proposed by Michael Babker - Seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent

2017/010 - Organise a Leadership summit at JaB 17 (one day before the event)
Proposed by Radek Suski - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/011 - The Secretary proposed a motion to adjourn the meeting.
Proposed by Luca Marzo - Seconded by Aleksander Kuczek.
Motion passed with unanimous consent

2017/012 - Approve and publish the Board Meeting minutes
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/013 - Move the reponsobility for bi-weekly reports to Department Coordinators.
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017/014 - Create a whole Leadership Channel including Team Leaders, Directors and Officers.
Proposed by Yves Hoppe - Seconded by Radek Suski
Motion passed with unanimous consent

2017/015 - Dissolve the Transition Team
Proposed by Luca Marzo - Seconded by Michael Babker
Motion passed with unanimous consent

2017/016 - Move the repsonsibilities of the Finance Team under the Treasurer role and dissolve the Finance Team.
Proposed by Mike Demopolous - Seconded by Søren Beck Jensen.
Motion passed with unanimous consent

2017/017 - The Secretary proposed a motion to adjourn the meeting.
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017/018 - Approve and publish the Board Meeting minutes.
Proposed by Luca Marzo - Seconded by Aleksander Kuczek.
Motion passed with unanimous consent

2017/019 - Renew the Open Source Matters Official Logo.
Proposed by Radek Suski - Seconded by Luca Marzo
Motion failed.

2017/020 - Open Source Matters will add "Joomla Project" as d/b/a for business purposes. The Secretary and Treasurer will begin the process immediately and complete within 60 days.
Proposed by Robert Jacobi - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/021 - The Secretary proposed a motion to adjourn the meeting.
Proposed by Luca Marzo - Seconded by Peter Martin.
Motion passed with unanimous consent

2017/022 - Approve and publish the Board Meeting minutes.
Proposed by Luca Marzo - Seconded by Radek Suski.
Motion passed with unanimous consent

2017/023 - Create a JavaScript Working Group as a regular team with voting rights within Production Department.
Proposed by Michael Babker - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/024 - Change the name of Capital Committee to Capital Team
Proposed by Søren Beck Jensen - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/025 - Create a Recruiting Team as a regular team with voting rights within Programs Department
Proposed by Yves Hoppe - Seconded by Radek Suski
Motion passed with unanimous consent

2017/026 - Create a Working Group under the Legal Department without voting rights to review terms & conditions of individual/corporate contribution and standardize it across all departments
Proposed by Aleksander Kuczek - Seconded by Radek Suski
Motion passed with unanimous consent

2017/027 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/028 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/029 - Approve the Peakon Contract
Proposed by Robert Jacobi - Seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent

2017/030 - Change the Recruitment Team to “Volunteer Engagement Team” and create 3 additional sub sub team (without voting rights): “Retention Team”, “Recognition Team” and “Recruitment Team”. The main team will keep voting rights as regular team.
Proposed by Luca Marzo - Seconded by Søren Beck Jensen
Motion passed with unanimous consent

2017/031 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Søren Beck Jensen
Motion passed with unanimous consent

2017/032 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017/033 - Move VEL Team as subteam of JED Team
Proposed by Peter Martin - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/034 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Søren Beck Jensen
Motion passed with unanimous consent

2017/035 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/036 - Approve the budget plan for 2017-2018
Proposed by Mike Demopoulos - Seconded by Søren Beck Jensen
Motion passed with unanimous consent

2017/037 - Approve the Capital Team mandate
Proposed by Søren Beck Jensen - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/038 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Søren Beck Jensen
Motion passed with unanimous consent

2017/039 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/040 - Cancel the meeting planned for June 08, 2017
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017/041 - Approve the Joomla! Election Cycle Document
Proposed by Robert Jacobi - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/042 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent

2017/043 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/044 - The Board officially declares that it is not necessary to use the bang in Joomla name for blog posts/copy. It does not affect the logo, brand name and registered trademarks.
Proposed by Radek Suski - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/045 - Adopt the Joomla! Volunteers Portal as the official registry of members
Proposed by Luca Marzo - Seconded by Peter Martin
Motion passed with unanimous consent

2017/046 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/047 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017/048 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent

2017/049 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/050 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/051 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/052 - The Secretary proposed to adjourn the meeting
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/053 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/054 - Allow Sandra Thevenet, the new elected Marketing & Communication Department Coordinator to attend the next Board Meeting.
Proposed by Søren Beck Jensen - Seconded by Radek Suski
Motion passed with unanimous consent

2017/055 - Assign Super User Access to the Volunteers Portal to the Secretary, Yves and Rowan to manage the Volunteers Engagement Program.
Proposed by Yves Hoppe - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/056 - Create an informal Working Group under the Legal Department to work on the Privacy Policy and Data Protection for the GDPR.
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/057 - Organize an in person Board Meeting on Wednesday November 15, 2017 before the Joomla! World Conference.
Proposed by Rowan Hoskyns-Abrahall, Seconded by Luca Marzo
Motion passed with unanimous consent and 1 abstention.

2017/058 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Yves Hoppe
Motion passed with unanimous consent.

2017/059 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/060 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Radek Suski
Motion passed with unanimous consent.

2017/061 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/062 - Radek Suski will act as Interim Department Coordinator for Marketing & Communications Department until Sandra Decoux states she is ready to take over the role.
Proposed by Peter Martin, seconded by Søren Beck Jensen
Motion passed with unanimous consent

2017-063 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Peter Martin.
Motion passed with unanimous consent.

2017/064 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/065 - Please vote on whether to accept the Proposal from Cloud Access regarding the RFP for Google Domains. The document has been shared in the OSM Channel
Proposed by Rowan Hoskyns-Abrahall - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/066 - Do you agree that the Joomla! Project should support the "Public Money, Public Code" Initiative?
Proposed by Peter Martin - Seconded by Luca Marzo
Motion passed with unanimous consent

2017-067 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen
Motion passed with unanimous consent.

2017/068 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Peter Martin
Motion passed with unanimous consent

2017/069 - Approve the document called "Trademark Policy for new Top Level Domains (TLD)" as official policy regarding TLDs including one of the Joomla owned trademarks
Proposed by Luca Marzo - Seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent

2017/070 - JWC will take a rest in 2018. The efforts used will be directed at a global event sponsorship fund to ensure that Joomla events anytime, anywhere get the support and attention they deserve. Furthermore this will allow us to appear more often at events outside our ecosystem to reach a wider audience.
Proposed by Robert Jacobi - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017-071 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Peter Martin
Motion passed with unanimous consent.

2017/072 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Peter Martin
Motion passed with unanimous consent

2017/073 - Given the motion #2017/062 of this Board and the notice sent by Sandra Decoux to the Secretary of OSM on October 16th, the motion is to authorize Sandra Decoux (Thevenet), elected Director of OSM, to take over the role as Marketing and Communication Department Coordinator and to terminate the mandate of Radek Suski. The Board of OSM is grateful to Radek Suski for his service.
Proposed by Luca Marzo - Seconded by Radek Suski
Motion passed with unanimous consent

2017-074 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Søren Beck Jensen
Motion passed with unanimous consent.

2017/075 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017-076 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent.

2017/077 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/078 - The Joomla! Project wants to adopt a Single Sign On system across joomla.org properties.
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/079 - Assign Luca Marzo as Data Protection Officer
Proposed by Yves Hoppe - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/080 - Create the Sponsor Success Team to manage contracts and relationship with Sponsors under with voting rights under Legal & Finance Department.
Proposed by Robert Jacobi - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/081 - [MOTION CONTENT UNDER VERIFICATION FOR COMPLIANCE PURPOSES]
Proposed by Sandra Decoux - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/082 - Create a User Research team (with voting rights) under Marketing & Communication Department.
Proposed by Sandra Decoux - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/083 - Move Accessibility team under Production Department as regular team with voting rights
Proposed by Michael Babker - Seconded by Peter Martin
Motion passed with unanimous consent

2017/084 - Use Crowdin as the official translation tool for Joomla CMS translations beginning with version 4.0
Proposed by Luca Marzo - Seconded by Michael Babker
Motion passed with unanimous consent

2017/085 - Introduce requirement to sign the contributor agreement for current and new volunteers listed in Joomla! Volunteers Portal
Proposed by Mike Demopoulos - Seconded by Aleksander Kuczek
Motion passed with majority consent, 5 (Robert, Aleksander, Mike, Luca, Peter) in favour, 3 (Sandra, Rowan, Michael) against, 2 (Soren, Yves) abstained.

2017/086 - Waive the requirement to sign agreement for repository contributors
Proposed by Mike Demopoulos - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017-087 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo, seconded by Peter Martin
Motion passed with unanimous consent.

2017/088 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/089 - Make GDPR Working Group an Official Team with voting rights under Legal & Finance Department and change the name into Compliance Team.
Proposed by Yves Hoppe - Seconded by Luca Marzo
Motion passed with unanimous consent

2017/090 - All signed contracts past and present should be placed in folders accessible by the Board.
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017-091 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo - Seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent.

2017/092 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion passed with unanimous consent

2017/093 - Decide whether to move the Board Meeting Time to 6 UTC (7 Central European Time / 12 Central Standard Time) or keep consistency with 5 UTC.
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
The Board decided to move the Board Meeting time to 6 PM UTC by majority.

2017/094 - Approve the Joomla! Contributor Agreement
Proposed by Luca Marzo - Seconded by Aleksander Kuczek
Motion was rejected. Søren Beck Jensen, Sandra Decoux, Rowan Hoskyns-Abrahall and Michael Babker voted against it, Mike Demopoulos and Luca Marzo abstained.

2017/095 - The names of Board Members will be published with their votes when votes in a motion are not unanimous.
Proposed by Luca Marzo - Seconded by Robert Jacobi
Motion passed with unanimous consent

2017/096 - Disband the UX Team
Proposed by Rowan Hoskyns-Abrahall - Seconded by Michael Babker
Motion passed with majority consent, Robert Jacobi and Mike Demopoulos abstained.

2017/097 - Get involved/Team Contact forms on the Volunteers Portal should include Department Coordinator in copy of submission email.
Proposed by Søren Beck Jensen - Seconded by Rowan Hoskyns-Abrahall
Motion passed with unanimous consent

2017/098 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo - Seconded by Søren Beck Jensen
Motion passed with unanimous consent

2017/099 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Sandra Decoux
Motion passed with unanimous consent

2017/100 - Approve the Joomla Certification Contract for JUGs/JoomlaDays
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion is still pending vote result

2017/101 - Create a temporary working group without voting rights to find a new hosting service/company for the Joomla.org properties and infrastructure according to the requirements provided by Production and Operations Departments.
Proposed by Luca Marzo - Seconded by Yves Hoppe
Motion passed with unanimous consent

2017/102 - The Board of Directors agrees to apply for an Organizational Membership in CMS Garden for 2018 with the budget spread equally across departments
Proposed by Aleksander Kuczek - Seconded by Luca Marzo.
Motion passed with unanimous consent.

2017/103 - Approve the Board Policy regarding Leave of absence
Proposed by Luca Marzo - Seconded by Yves Hoppe.
Motion passed with unanimous consent.

2017/104 - Publish the list of motion actioned by the Board of Directors at opensourcematters.org
Proposed by Luca Marzo - Seconded by Sandra Decoux.
Motion passed with unanimous consent.

2017/105 - Publish the list of approved domain names by Trademark Team
Proposed by Luca Marzo - Seconded by Rowan Hoskyns-Abrahall.
Motion passed with unanimous consent.

2017/106 - Move next Board meeting to Friday January 5th, 2018
Proposed by Luca Marzo - Seconded by Sandra Decoux.
Motion passed with unanimous consent.

2017/107 - The Secretary proposes to adjourn the meeting
Proposed by Luca Marzo - Seconded by Sandra Decoux.
Motion passed with unanimous consent.

2017/108 - Approve and publish the Board Meeting Minutes
Proposed by Luca Marzo - Seconded by Sandra Decoux
Motion passed with unanimous consent

Details

Created: 17 December 2017

Last Updated: 11 January 2026